Privacy Policy

1. Company Information

Application name: College Plus

Company: Lord Buddha Institute of Technology and Science College

Address: Corporate Office, RIICO Institutional Area, Ranpur, Kota, Rajasthan 324003, India

Website: https://lordbuddhacollege.com/

Contact email: lbitskota8@gmail.com

In this policy, “College,” “we,” “us,” and “our” refer to the College identified above. “You” refers to any student or other individual accessing or using the Application.

2. Scope of This Policy

This Privacy Policy applies to the College Plus mobile application and the personal information processed through its features, including account access, student information, attendance, examination results, fee-related information, and educational materials.

Information may be provided directly by students or entered and maintained by authorized college personnel, depending on the feature being used.

3. Information We May Collect

3.1 Account and Authentication Information

When you register for or access an account, we may process information necessary to identify you and manage your access, such as:

• Student name, username, student ID, or registration number.
• Email address or phone number, where provided.
• Login credentials and authentication-related information.
• Account status and information needed to manage account access.

Authentication information should be protected using appropriate security measures. We will not ask you to send your password by email.

3.2 Student and Academic Information

Depending on your account and the services provided, the Application may display or process:

• Student identification and enrollment information.
• Course, class, or program information.
• Attendance records.
• Examination results, grades, and academic progress.
• Fee records, payment status, or outstanding balances.

This information supports educational administration and allows students to access relevant academic services.

3.3 Educational Materials and Downloads

The Application may provide educational materials, notices, documents, and PDF files. Information required to deliver these materials may be processed. Download activity may also be recorded if that functionality is implemented.

3.4 Device and Usage Information

Depending on the Application's configuration and integrated services, technical information may be processed automatically, including:

• Internet Protocol (IP) address.
• Device type and operating system.
• Application version and diagnostic information.
• Access times, usage events, and interaction logs.
• Crash reports and application performance information.

The actual categories collected depend on the Application, its backend services, and the third-party tools it uses.

4. How We Use Information

Where applicable, information may be used for the following purposes:

• Creating, authenticating, and managing user accounts.
• Providing access to student profiles and academic records.
• Displaying attendance, examination results, and fee information.
• Providing educational materials and document downloads.
• Responding to support requests and account-related enquiries.
• Maintaining the security and functionality of the Application.
• Diagnosing technical issues and preventing misuse.
• Complying with applicable legal and regulatory obligations.

We will handle information for purposes that are appropriate and lawful, and obtain consent where required by applicable law.

5. Legal Basis and Consent

We process personal information as necessary to provide the Application, administer educational services, comply with legal obligations, protect our systems, or pursue other lawful purposes applicable to the College.

Where applicable law requires consent, we will seek the necessary consent. You may contact us with questions about the processing of your personal information or to exercise your applicable rights.

6. Sharing and Disclosure of Information

Personal information may be disclosed where necessary and appropriate, subject to applicable law and the actual services used by the Application.

• Authorized college personnel: To administer student accounts, academic records, attendance, and fee-related services.
• Technical service providers: Hosting, database, maintenance, or other providers that support the Application, where applicable.
• Educational or administrative service providers: Providers supporting college systems, where applicable.
• Government or legal authorities: Where disclosure is required by applicable law or valid legal process.
• Other recipients: Where you have provided the necessary consent or otherwise authorized disclosure, where permitted by law.

We do not sell personal information as a routine part of providing the Application. Actual sharing practices depend on the services and integrations used by the College.

7. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this policy, subject to applicable legal, regulatory, educational-record, security, and recordkeeping requirements.

Retention periods may differ for account information, academic records, attendance records, fee records, and technical logs. When information is no longer required, we will take appropriate steps to delete it or otherwise handle it in accordance with applicable law.

8. Account and Personal Data Deletion

You may request deletion of your College Plus account and associated personal information by contacting us at the email address below.

We may request reasonable verification to protect against unauthorized deletion requests. Once a valid request is processed, we will delete the account and associated personal information that we are required and permitted to delete.

Some information may need to be retained where required by law or where a valid legal or regulatory obligation applies. Any retained information will be handled in accordance with applicable requirements.

Account deactivation alone does not necessarily constitute deletion of an account or associated personal information.

9. Security of Information

We take reasonable measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, and misuse.

Appropriate safeguards depend on the systems used by the Application and may include access controls, authentication safeguards, restricted administrative access, secure communications, backups, and security monitoring where implemented.

No method of electronic transmission or storage can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security.

10. Data Processing and Storage Locations

Information may be processed by the College and by service providers supporting the Application. Depending on the hosting and technical services used, information may be stored or processed in India or another jurisdiction.

Where cross-border processing occurs, we will handle it in accordance with applicable legal requirements and appropriate safeguards.

11. Children's Privacy

College Plus is intended to support college-related services. We do not knowingly collect personal information from children in violation of applicable law.

If the Application is available to individuals under 18, the College will need to assess the applicable child-protection, parental-consent, and other legal requirements and implement appropriate safeguards.

If you believe that personal information has been collected unlawfully, please contact us using the details provided below so that we can review the matter and take appropriate action.

12. Third-Party Websites and Services

The Application or College website may contain links to external websites or services. These services may have their own privacy policies and data-handling practices.

We do not control the privacy practices of third-party websites. Please review their privacy policies before providing personal information to them.

13. Your Privacy Rights

Subject to applicable law, you may have the right to:

• Request access to personal information concerning you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where applicable.
• Raise concerns about how your information is processed.
• Withdraw consent where processing is based on consent, subject to applicable legal requirements.

To exercise an applicable right, contact lbitskota8@gmail.com. We may need to verify your identity before responding.

Academic, attendance, and fee records may be subject to specific institutional or legal retention requirements. Deleting an Application account does not necessarily require deletion of every institutional record where lawful retention is required.

14. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in the Application, our data-handling practices, or applicable legal requirements.

When changes are made, we will update the last-updated date and publish the revised policy on this page. Where required, we will provide additional notice or obtain consent before implementing a change.

We encourage you to review this policy periodically.

15. Contact Us

If you have questions about this Privacy Policy, our data-handling practices, your privacy rights, or an account deletion request, you may contact us using the following details.